Agentic workflows, done for you · Wilmington, NC

Your office's busywork, handled by AI agents. You keep the decisions.

We learn how your office runs, then design and run agentic workflows around it: AI agents that answer the phone, chase the paperwork and update your systems, one step at a time. You see the results and the few decisions that need a person.

Workflows designed around your process, not a template A person approves anything sensitive. That rule lives in the code. Your data stays yours, exportable anytime Your own encrypted workspace
The portal's Action Center: calls handled overnight and the decisions waiting on a person
The portal: calls handled, decisions queued for you
LIVE DEMO

Our AI receptionist will call you. Right now.

A real call from a working agent. US & Canada only. Free. About two minutes.

Who we work with

You didn't open a practice to do paperwork.

But the paperwork found you anyway. The 9 pm phone calls. The renewal spreadsheet. The records request nobody chased this week. If you run a dental practice, a law firm, an insurance agency, or a construction company, that pile is where your evenings go. It's the pile we take.

How we design your workflow

We learn the job before we hand it to an agent.

Agentic just means the AI doesn't stop at an answer. It takes the next step in your tools, then stops and asks a person when a decision matters.

01week one

We sit with your team.

A week of watching how the work actually happens. The intake calls, the renewal chase, the after-hours voicemail. We take notes. You keep working.

02the build

We set up your agents.

Each agent gets one job you already do, built to your rules and your wording. You watch it draft before anything ever sends.

03every day

We run them. Permanently.

Monitoring, fixes, and tuning are our job, every day. You get a short morning report and the few decisions that need a person.

One agentic workflow, end to end

A new patient calls at 9:42 on a Tuesday night.

The agent answers, checks the real schedule, and books the routine visit. It texts a confirmation and logs the call.

One agentic workflow, end to end

Amber = a person decides.

And the moment anything is unusual, a payment question, an upset caller, a judgment call, it stops and routes to a person. It cannot send what you haven't approved. We wrote that into the code, not into a setting someone can flip.

Unusual: goes to a person before anything sends
What you see

Seven things happened overnight. Two need you.

That's the whole product, from where you sit. A short report each morning: what got answered, chased, and filed, and the few items waiting on your say-so. Approve or hold from your phone. No dashboard to learn. No software to run.

What we run for you

Your agents worked all night. You slept.

Agents need running. Something fails, we fix it before you'd have noticed. When something changes upstream, we test it before your office sees it. Every week we review the odd cases and tune. This is our whole job. It is never yours.

CALL IN Phone rings AGENT Agent answers, checks the real schedule ROUTINE Books the visit, texts confirmation UNUSUAL Goes to a person before anything sends
NEEDS A PERSON

A payment question. It stops and routes to you.

MORNING REPORT7:00 am
Calls answered overnight7
Appointments booked3
Renewal reminders sent12
Records requests followed up2
2 items need you
Sample report. Illustrative numbers.
OPS · OVERNIGHTovernight log
02:14health check green
03:07retry succeeded, no action needed
04:52schedule sync verified
06:30weekly tuning applied
Illustrative sample log. Times and entries are examples.
9:42 pm · One agentic workflow, end to end

A new patient calls at 9:42 on a Tuesday night.

The agent answers, checks the real schedule, and books the routine visit. It texts a confirmation and logs the call.

Amber = a person decides

Anything unusual stops and routes to a person.

A payment question, an upset caller, a judgment call. It cannot send what you haven't approved. We wrote that into the code, not into a setting someone can flip.

7:00 am · What you see

Seven things happened overnight. Two need you.

A short report each morning: what got answered, chased, and filed, and the few items waiting on your say-so. Approve or hold from your phone. No dashboard to learn. No software to run.

Calls answered overnight7
Appointments booked3
Renewal reminders sent12
Records requests followed up2
2 items need you
Sample report. Illustrative numbers.
All night · What we run for you

Your agents worked all night. You slept.

Agents need running. Something fails, we fix it before you'd have noticed. When something changes upstream, we test it before your office sees it. Every week we review the odd cases and tune. This is our whole job. It is never yours.

Illustrative sample log. Times and entries are examples.
The real thing

This is the portal. Not a mockup.

The portal below is the actual product our customers sign into: every agent, everything it handled, and the few items waiting on a person. You get a login, not a project.

The CapeFear.ai portal showing every AI agent monitored in one place
Every agent, in one place
A logged agent conversation in the CapeFear.ai portal
Every action, logged and reviewable
Workflows we start with

Whatever eats your day, that's the first workflow we take on.

Dental

Dental practices

The 9 pm toothache call gets answered, triaged, and booked into the morning block.

Legal

Law firms

New inquiries get conflict-checked and queued before the consult, and records requests get chased until the file lands.

Insurance

Insurance agencies

Every renewal chased for 30 days straight, and nobody opens the spreadsheet.

Construction

Construction

The lead that comes in at 8 pm becomes a job file with a drafted reply by morning.

The honest comparison

You could buy AI software tomorrow. Then you'd be the one running it.

The tools are real and some are good. They also assume someone at your office will set them up, watch them, and fix them. You don't have that person. That's what we do: design the workflow around your office, set up the AI agents, and keep them running.

AI software
  • you configure it
  • you supervise it
  • you troubleshoot it
  • it breaks on a Saturday
CapeFear.ai
  • we set it up
  • we supervise it
  • we fix it
  • you read the morning report
Under the hood, explained calmly

Careful with your data by default.

Approval is built in.

Anything sensitive waits for a person to approve it. That rule lives in the code, not in a policy document.

Your own logically isolated workspace.

Your agents run in your own workspace, logically isolated from every other customer's, on shared enterprise cloud infrastructure.

Regulated work gets a real BAA.

For healthcare and other regulated work, a business associate agreement covers the data path.

Your data stays yours.

Exportable anytime you ask. Quietly non-negotiable, and in the contract.

We learn how your office works before we set anything up, and we stay until it works. A dental practice deserves that as much as a Fortune 500 does.

A note on honesty

We are a young company. You will not find a logo wall or a wall of testimonials here. What you will find is a working agent you can call right now, and a founder who will tell you if an agent is the wrong fit.

Thirty minutes. We'll tell you the truth.

Bring us the most annoying recurring job in your office. We'll tell you whether an agent is the right move, and if it isn't, we'll say so. No slideware. No retainer until your first workflow is working.